Practice Manager (Ohio)

The WellBe care model is a Physician Led Advanced Practice clinician driven geriatric care (care of older adults) team focused on the care of the frail, poly-chronic, elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. Care is provided throughout the entire continuum of care – from chronic care and urgent care in the home, to hospital, to skilled nursing facility, to assisted living, to palliative care, to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams’ partner with the patient’s primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.

GENERAL SUMMARY

A practice manager is responsible for overseeing the daily operations of our market office. Daily duties include managing staff, ensuring compliance with regulations, and maintaining the overall efficiency and quality of the practice. This role will be involved in strategic planning, marketing, and implementing policies and procedures to improve patient care and organizational effectiveness. Additionally, practice managers often act as a liaison between healthcare providers, staff, and patients, playing a vital role in the smooth running of the practice.

SKILLS & COMPETENCIES 

• Practices the WellBe mission: To help our patients lead healthier, meaningful lives by delivering the most Complete Care. 
• Oversees the daily operations of the assigned site(s) including the management of reception functions- scheduling patient appointments, facilitating the referral process, insurance verification, medical records administration and compliance with all billing protocols
• Reporting to the Regional Operations Manager (ROM)
• Monitors site operational, financial, and quality and customer service level goals to maximize resources and patient experience
• Oversight of all operational staff related activities
• Determines staffing levels based on patient care needs, patient flow, procedures scheduled, staff skills mix, clinic needs, customer satisfaction and productivity benchmarks
• Develops a staffing schedule for provision of care within the budget established for the practice
• Monitors and manages telephone systems and staff response times
• Supports and executes policies and procedures
• Responsible for optimizing staff roles and productivity to meet all site performance expectations and patient experience goals
• Evaluates, specifies, and recommends equipment for the site(s)
• Routes billing questions to the appropriate department and handles patients concerns utilizing established workflows
• Interviews, hires, orients, provide ongoing education, coaching and discipline when necessary for subordinate team members
• Relays performance expectations for all staff and regularly evaluates the performance of the team
• Collaborates with clinical directors, physicians and leadership to develop accurate performance measures
• Supports development of team member’s knowledge and skills through regular feedback, recognition of positive accomplishments and coaching opportunities
• Reviews various quality and productivity related management reports to monitor operational performance on an ongoing basis
• Analyzes data regularly, identifies potential problem areas, and actively supports site (s) and Medical group performance improvement activities
• Seeks out creative solutions to identify areas to foster quality improvement and patient satisfaction
• Demonstrates knowledge and understanding of patient privacy rights and maintains confidentiality of all medical, financial and other sensitive materials in printed, verbal or electronic form
• Other tasks needed to accomplish team’s objectives/goals

Educational/ Experience Requirements:

• High School diploma or Bachelor’s degree. Equivalent experience in lieu of degree.
• Minimum of 5 years recent experience required working in a physician’s office, or healthcare /managed care related operations or similar environment, with an emphasis on operational oversight

Qualifications

• The interpersonal skills necessary to interact effectively with all levels of staff, physicians, external contacts and patients
• The verbal and written skills necessary to prepare, develop and present information in a clear and concise manner
• The leadership skills necessary to delegate appropriately and direct the activity in provision of patient care and to effectively motivate and maximize staff performance
• The organizational skills necessary to effectively develop and implement new processes and procedures
• Proficiency using a personal computer to create and manage documents, reports and presentations in Microsoft Word, Excel, and Power point is required

Travel requirements: Travel may be required up to 25% locally. 

The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification.  Management reserves the right to add, modify, change or rescind the work assignment of this position.  Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of this role.